If you don’t HAVE an assistant, YOU ARE ONE!

Those were the words of a famous Real Estate Guru that CHANGED MY LIFE 20 years ago, and they are still true today! Think about it… if you don’t have an assistant, who is doing the data entry, MLS input, flyer creation and ALL the other administrative tasks that can EASILY be performed by an assistant for a FRACTION of what your time is worth?! (And yes, your time has VALUE!) The answer is: YOU!!! Thus, if you don’t have an assistant, YOU ARE ONE!

Needless to say, hearing him say this hit me like a TON OF BRICKS, and LITERALLY CHANGED MY LIFE FOREVER! I immediately hired my first assistant, who 4 years later became my wife! (I always tell people that’s when I went to work for HER!) :) Hiring Tara was the best decision ever made, NOT just because we later married, but because she REVOLUTIONIZED my business! She took over all the administrative tasks that were bogging me down, and keeping me from doing the 3 most import things a real estate agent (or ANY business owner for that matter) MUST do on a daily basis… Can you guess what they are?

  1. Lead Generation.
  2. Lead Follow up.
  3. Lead Conversion.

EVERYTHING ELSE should be done by an assistant of some kind. The biggest agents and teams even have assistants do much of the Lead Generation and Lead Follow-up, as you will see in the job descriptions below. THE ONLY WAY to both massively produce closed transactions and profits, AND enjoy a healthy, balanced lifestyle is to leverage you time with that of other highly skilled people. You see, when you are the “Lone Ranger” Agent, you perform ALL the job duties listed below. As you grow, many of these duties will be combined into single job descriptions, and as you grow your business and your team, will again become jobs of their own.

So, assuming you are ready, and want to grow your team, what is the ideal job description for an assistant? What is the difference between a Virtual Assistant and a local one? I am often asked what it took to build our team to 40 administrative members, and 4 agents, producing over 100 listings a month and nearly as many sales. I thought I could best answer this in an open blog post, and at the same time get input from you, to see how you have used assistants to help your real estate career… Here goes:

As Tara and I began growing our business and our team, we made more mistakes than you can imagine. The first was not hiring QUICKLY enough to keep up with the ever increasing work load. As a result, our customer service suffered, and we rapidly developed a VERY unfavorable reputation amongst our peers in the industry, which took us YEARS and lots of blood, sweat and tears, as well as HUNDREDS OF THOUSANDS OF DOLLARS to repair (some of which is beyond repair in the eyes of a handful of agents who still hold a grudge to this day). Don’t get me wrong, it was my own fault, and I desperately wish I had hired more quality staff members sooner (and put a TON more effort into taking care of the agents in my marketplace with the respect they deserved!)

So here goes… below, I have listed the job descriptions of people that worked for our real estate practice. For a point of reference, at the time, we had roughly 500 listings, 278 transactions, 40 administrative staff members, and 4 agents (excluding Tara and myself). I have also noted whether the positions need to be filled with someone local to you, or if they could be handled by Virtual Assistants. On the advice from several of the top producing agents in the world, Tara and I discovered how we could take our payroll from over $125,000 to just under $40,000/month by moving many of the positions offshore to Virtual Assistants. It was the BEST THING WE DID for our business. In fact, we became so convinced that Virtual Assistants are the biggest advantage an agent can have in this market, we started a headhunting firm that specializes in helping agents find and hire the very best virtual assistants in the world at affordable prices!

So check out this list of job titles, and scroll all the way down to the bottom to see the actual job descriptions and duties for each position, and let me know what you think! I’d really appreciate your feedback!

Small Team Specific Positions:

  • Executive Assistant (Virtual Assistant)
  • Listing Coordinator (Virtual Assistant)
  • Transaction Coordinator (Virtual Assistant)
  • Buyers Agent(s) (Must be Local)

Executive Department:

  • Team Leader (Usually lives local, but eventually can be located anywhere in the world!)
  • Designated Broker (Must be Local)
  • Executive Assistant (Virtual Assistant)
  • Office Manager (Can be Virtual or Local)
  • High School Assistant (Must be Local)
  • Special Needs Assistant (Must be Local)

Short Sale Negotiation Department:

  • Negotiator (Virtual Assistant)
  • Documentation Coordinator (Virtual Assistant)
  • Runner (Must be Local)

Retail/Short Sale Listing Department

  • Telemarketer(s) (Virtual Assistants)
  • Listing Agent(s) (Must Be Local)
  • Listing Coordinator (Virtual Assistant)
  • Marketing Coordinator (Virtual Assistant)
  • Runner (Must be Local)

Client Care Department:

  • Receptionist (Virtual Assistant)
  • Client Care Coordinator (Virtual Assistant)
  • Event Coordinator (Virtual Assistant)
  • Client Concierge (Virtual Assistant)

Buyers Specialist Department:

  • Buyers Agents (Must be Local)
  • Showing Agent(s) (Must be Local)
  • Buyer Agent Coordinator (Virtual Assistant)
  • Lead Coordinator (Virtual Assistant)

REO Department:

  • Utilities Coordinator (Virtual Assistant)
  • Bookkeeper (Virtual Assistant)
  • Reimbursement Specialist(s) (Virtual Assistants)
  • Pre-Listing Coordinator (Virtual Assistant)

Valuations Department:

  • BPO/MSR Coordinator (Virtual Assistant)
  • Data Entry Specialist(s) (Virtual Assistants)
  • Runner(s) (Must be Local)
  • Property Preservation Department:
  • Property Preservation Specialist (Virtual Assistant)
  • Runner (Must be Local)

Transaction Closing Coordination Department:

  • Transaction/Closing Coordinator(s) (Virtual Assistants) [1 per 40-50 open escrows]
  • Closing Assistant (Virtual Assistant) [1 per 100 open escrows]
  • Accounting Department:
  • CFO (Virtual Assistant)
  • Bookkeeper(s) (Virtual Assistants)
  • Tax Accountant ( hire local professional)

Web Domination Department:

  • Blogger(s) (Virtual Assistants)
  • SEO Specialist(s) (Virtual Assistants)
  • Website Developer(s) (Virtual Assistants)
  • Property Management Department:
  • Marketing Coordinator (Virtual Assistant)
  • Leasing Specialist (Local, unless you have a runner, then can be Virtual Assistant)
  • Bookkeeper (Virtual Assistant)
  • Runner (Must be Local)

Executive Assistant:(VIRTUAL ASSISTANT)
Job Description: The Executive Assistants #1 priority is to ensure that the agent’s time, effort, energies and talents are used as effectively as humanly possible. NO JOB is too big or too small for an Executive Assistant. The Executive Assistant will be calling CEO’s of major corporations one minute, plunging the office toilet the next. You will have to “babysit” the CEO/Agents/Broker, be the most organized person in the office, be a drill sergeant, nursemaid, counselor, servant, and friend, and at the same time be the tightest lips in the organization. You will know more about what is going on in the organization at all times, and keeping the utmost in confidentiality. Your loyalty MUST always remain with the CEO.

Duties:

  • Build, implement, and manage all systems for sellers, buyers, lead generation, client management system, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
  • Oversee all contracts through closing in coordination with the other leaders
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of all office equipment
  • Be the first point of contact in handling customer inquiries or complaints.
  • Answer all office calls including “The Lead Line”
  • Screen and us a Script to interview potential buyers and react accordingly
  • Manage TopProducer, eEdge, Wise Agent and other CRM/Information systems including maintaining lead coordination if there is no lead generator.
  • Submit weekly numbers to leaders
  • Keep the lead agents informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Listing Coordinator:(VIRTUAL ASSISTANT)
Job Description: To ensure all homes are properly listed in the local MLS, provide price reductions and provide Agents with any additional information they may need to sell the home(s) to a potential buyer.

Duties:

  • List all homes that have received a Listing Agreement in the local MLS, upload photos, all documentation and bank addendums needed. Enter new listing information in REO Maestro, Tayza, Top Producer, Wise Agent, EBroker House etc, update Craigslist, #1 Expert and IVR system. Complete price reductions. Order signs installation, keybox installation and create flyers. Enter all information into REO Maestro, Tayza, Top Producer, Wise Agent, EBroker House etc.

Transaction Coordinator:(VIRTUAL ASSISTANT)
Job Description:
Manage and coordinate the activities of real estate owned (REO) properties, from the time the property is received by the foreclosure unit to the time the asset is ready to be listed in the marketplace.

Duties:

  • Responsible for planning and scheduling courier routes to achieve efficient coverage for assigned areas.
  • Maintains client relations by addressing their concerns and resolving any problems.
  • Receiving assignments and allocating them among available drivers and vehicles.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Managing a group of couriers and drivers, ensuring good performance, and conducting regular trainings and tests
  • Provides information by answering questions and requests.
  • Prepare and maintain REO files for each property.
  • Ensure the eviction process is being conducted in accordance with all local & federal regulations
  • Ensure timelines are met
  • Escalate potential special circumstances to upper management.
  • Negotiate “Cash For Keys”

Buyer’s Agent:
Job Description: This job requires a real estate license, copious amounts of telephone prospecting and reliable transportation. Automobile insurance with min liability limits of at least 100/300. Buyer Agents primary role is buyer lead generation, buyer lead follow up and buyer lead conversion.

Duties:

  • Represent Buyer’s in real estate transactions
  • Know the local Real Estate Laws
  • Show homes to potential buyers
  • Ensure flyer boxes are filled with flyers
  • Ensure IVR # on flyers and signs is ringing to buyer agents’ cell phone

Team Leader
Job Description: This is the person that makes it all happen AKA “The Rain Maker”!! The Rain Maker is responsible for the care and feeding and maintenance of every person on the Team.

Duties:

  • Drive the vision and direction of the team.
  • Educate, motivate and inspire the team!
  • Lead the morning huddle
  • Lead Prospecting call nights
  • Be an accountability partner to everyone on the team, including key vendors
  • Lead by example at all times.
  • Be prepared to handle any job, big or small.
  • Develop affiliate relationships with vendors (can be done by executive and/or marketing assistant as well).

Designated Broker
Job Description: Licensed Designated Real Estate Broker that assists office agents in following the rules and regulations of MLS and State

Duties:

  • Review all the contracts
  • Handling all MLS complaints
  • Handle any and all Legal Disputes
  • Make sure agents don’t’ break rules/laws
  • Advises agents

Office Manager(VIRTUAL ASSISTANT)
Job Description: Oversee all Departments

Duties:

  • Hire and terminate all employees
  • Employee reviews, including salary reviews
  • New hire and termination paperwork
  • Manage and support all department managers
  • Approve all employee time off
  • Attend Department meetings
  • Manage monthly KPI (Key Performance Indicator) report for all departments

High School Assistant
Job Description: Assist Office Manager where needed / floater doing administrative duties

Duties:

  • Scan and email documents to Virtual Assistants
  • Fax
  • File
  • Mailings
  • Marketing Folders
  • Flyers
  • Inventory of Offices Supplies
  • Backed up Receptionist
  • Archived files

Special Needs Assistant
Job Description: Help out where needed :)

Duties:

  • Shred paper
  • File
  • Fax
  • Disperse Faxes to each person
  • Assist with mail outs (Licking stamps, stuffing envelopes etc)

Short Sale Negotiator:(Virtual Assistant)
Job Description: Licensed real estate agent that contacts and negotiate short sale properties on behalf of the homeowner

Duties:

  • Contact seller and obtain short sale documents per the banks request
  • Fax or upload said seller docs to banks portal
  • Follow up with bank weekly
  • Follow up with Seller weekly
  • Provide list of property deficiencies
  • Provide photos of the property
  • Provide list of Active and Sold Properties
  • Submit approval/counter to buyer’s and selling agent
  • Contact Closing Agent for Estimated HUD

Documentation Coordinator(VIRTUAL ASSISTANT)
Job Description: Gather all Seller documentation that is required by the banks to submit for a short sale

Duties:

  • Scan and make two copies all Seller Documentation
  • Mail originals back to seller
  • Put first and second loan number on all documents
  • Fax said documents to first and second lien holders
  • Follow up with lien holders to verify docs were received
  • Weekly phone call to verify nothing else needed
  • Direct runners

Runner
Job Description: Preview homes and determine condition and repairs needed and take full set of interior/exterior photos. Runners are required to have reliable transportation and may be called upon for everything from rush deliveries of important documents, to grabbing lunch for the team at our favorite sushi place!

Duties:

  • Take full set of photos interior and exterior
  • Verify Sign is installed
  • Verify sign and IVR# match
  • Emergency issues that need addressed
  • Cash for Keys Walk-thru
  • Property Check
  • Install Keybox
  • Install Contractor Box
  • Drop off/pick up contracts/documentation from clients

Telemarketer(s)(Virtual Assistant)
Job Description: Call and set buyer and listing agent appointments

Duties:

  • Call potential buyers and seller’s from various sources including but not limited to, MLS expires, craigslist, Web site inquiries – keep track of appointments on Daily Tracker Sheet.

Listing Agent
Job Description: Licensed Real Estate Agent that works with Seller to sell their home(s)

Duties:

  • Call at least 50 potential clients daily
  • Attend listing appointments
  • Memorize scripts and dialogues
  • Represent Seller’s in the sale of their home
  • Know Real Estate Law’s
  • Review Offers/Contracts

Pre-Listing Coordinator(Virtual Assistant)
Job Description: Manage and coordinate the activities of real estate properties, from the time the property is received to the time the home is ready to be listed on the marketplace.

Duties:

  • Responsible for planning and scheduling courier routes to achieve efficient coverage for assigned areas.
  • Maintains client relations by addressing their concerns and resolving any problems.
  • Receiving assignments and allocating them among available drivers and vehicles.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Managing a group of couriers and drivers, ensuring good performance, and conducting regular trainings and tests
  • Provides information by answering questions and requests.
  • Prepare and maintain REO files for each property.
  • Ensure the eviction process is being conducted in accordance with all local & federal regulations
  • Ensure timelines are met
  • Escalate potential special circumstances to upper management.
  • Negotiate “Cash For Keys”
  • Order Sign Installation
  • Create Property Flyer with IVR#

Marketing Coordinator(VIRTUAL ASSISTANT)
Job Description: Markets active listings for maximum buyer and agent exposure. Includes, but not limited to, flyers, internet marketing, print media, social media, open houses and Broker’s opens. Follows up with any agents interested in the listing and provide feedback to client/seller.

Duties:

  • Listing input
  • Flyers
  • Signage
  • Keybox installation
  • If property vacant, schedules property checks to ensure in good standing and prevent vandals, squatters
  • Price reductions
  • Agent and buyer feedback to seller
  • Provide monthly market analysis for seller to stay on top of market value pricing
  • List in local newspaper, social media sites and print media
  • Schedule open houses, broker’s opens and office tours
  • Work with agents to write offers

Receptionist/Director of First impressions(VIRTUAL ASSISTANT)
Job Description: Be the “First Impression” for the Company, answer phone and direct customers to proper department in the most pleasant way imaginable.

Duties:

  • Answer all incoming phone calls and direct to proper person
  • Sort all incoming faxes and disperse to each department
  • Help with special projects
  • Maintain list of needed office supplies, and order same.

Client Care Coordinator(VIRTUAL ASSISTANT)
Job Description: Follow up with all Agents and Buyer/Sellers that called in to the office that day.

Duties:

  • Call all Agents and Buyer/Seller and make sure their needs are being met.
  • Questions concerns?
  • Address issues before they become a crisis

Event Coordinator(VIRTUAL ASSISTANT)
Job Description: Plan Employee and Client Event’s

Duties:

  • Coordinator All Events
  • Plan One Event per Quarter
  • Prepare Flyers
  • Prepare Mail outs
  • Organize Employee luncheon once a month (for local staff)

Client Concierge(VIRTUAL ASSISTANT)
Job Description: This position is fairly unique to Luxury Agents

Duties:

  • Provide clients with top of the line concierge services – for example
  • Referral for Contractors
  • Order tickets to events
  • Make dinner Reservations
  • Animal Care Options
  • Various research

Buyer’s Agent:
Job Description: This job requires a real estate license, copious amounts of telephone prospecting and reliable transportation. Automobile insurance with min liability limits of at least 100/300. Buyer Agents primary role is buyer lead generation, buyer lead follow up and buyer lead conversion.

Duties:

  • Represent Buyer’s in real estate transactions
  • Know the local Real Estate Laws
  • Show homes to potential buyers
  • Ensure flyer boxes are filled with flyers
  • Ensure IVR # on flyers and signs is ringing to buyer agent’s cell phone

Showing Agent
Job Description: Licensed Real Estate agent with reliable automobile / usually paid on a per showing basis from buyer’s agent.

Duties:

  • Show homes to potential buyers and refer potential buyer to buyer’s agent if interested in making an offer on the home.

Buyer Agent Coordinator(VIRTUAL ASSISTANT)
Job Description: Support buyer agents by providing agent detailed reports on all offers written and offers in pending status through closing. Holds agent accountable for prospecting, showings and writing contracts. Provide support to agents by drawing up offers for agent review and buyer signatures. Once contract is written, buyer agent coordinator oversees the pending process through closing and updates buyer agent through the process.

Duties:

  • Manage buyer agent report
  • Ensure agent attendance at all meetings and call nights
  • Write up offers for buyer agent review, as needed
  • Keep track of each agent’s prospects and call log
  • Attend each morning call
  • Reviews offers written to ensure accuracy
  • Manage pending transaction through closing
  • Provide weekly agent updates on pending transactions
  • Advise buyer agent of any needed items from buyers

Lead Coordinator(VIRTUAL ASSISTANT)
Job Description: Provide all incoming leads for buyer and listing agents and disperse via round robin system.

Duties:

  • Sign up for leads on all possible websites
  • Input all leads in Data base program and disperse
  • Follow up with all leads that haven’t been called
  • Follow up with agents

Utility Coordinator(VIRTUAL ASSISTANT)
Job Description: To ensure all assets have working utilities, provide HOA information, resale certificates, Septic information & requirements and ensure properties are properly cleaned, winterized and/or de-winterized

Duties:

  • Initiate all utilities for assets
  • Research any lien payoffs or past due amounts and ensure they are paid, with Asset Manager approval.
  • Coordinate with Accounting on any billing issues.
  • Close utility accounts for closed assets and request final billing.
  • Research HOA information
  • Order Resale Certificates and provide answers to any HOA inquiries.
  • Complete tax research on all assets.
  • Order Septic Pumping and county inspection (if required).
  • Order well test, side sewer test and Operation & Maintenance Evaluations, if applicable.
  • Order other initial services, such as trash out, re-occurring yard service, sales cleans and winterizations/de-winterizations.
  • Once tasks are completed, provide photos and invoices to accounting.
  • Document notes in REO Maestro, Tayza, Top Producer, Wise Agent, EBroker House etc.

Bookkeeper(VIRTUAL ASSISTANT)
Job Description: Office Bookkeeper – maintain current books in QuickBooks.

Duties:

  • Sort and open and properly distribute all mail
  • Post all incoming bills and invoices
  • Pay bills on a weekly basis
  • Submit all reimbursements to the proper bank portal
  • Ensure 100% of all reimbursements are collected
  • Handle all AP/AR
  • Balance books on a weekly basis
  • Provide CEO/Team Leader with a P&L weekly

Reimbursement Specialist(s)(VIRTUAL ASSISTANT)
Job Description: Maintain and keep a detailed list of all outgoing and incoming expenses on REO Properties

Duties:

  • Printing of checks, match to invoices and submit for approval and signature.
  • Copying of all checks and invoices in preparation for submission to banks
  • Mail out checks
  • File to accounts payable and Scan and save invoice and check to the property files in Client Database
  • Submit to appropriate bank
  • Post submission in QuickBooks
  • Daily checks for rejections and reconcile
  • Re-file property files

Pre-Listing Coordinator(VIRTUAL ASSISTANT)
Job Description: Manage and coordinate the activities of real estate properties, from the time the property is received to the time the home is ready to be listed on the marketplace.

Duties:

  • Responsible for planning and scheduling courier routes to achieve efficient coverage for assigned areas.
  • Maintains client relations by addressing their concerns and resolving any problems.
  • Receiving assignments and allocating them among available drivers and vehicles.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Managing a group of couriers and drivers, ensuring good performance, and conducting regular trainings and tests
  • Provides information by answering questions and requests.
  • Prepare and maintain REO files for each property.
  • Ensure the eviction process is being conducted in accordance with all local & federal regulations
  • Ensure timelines are met
  • Escalate potential special circumstances to upper management.
  • Negotiate “Cash For Keys”
  • Order Sign Installation
  • Create Property Flyer with IVR#

Evaluations Coordinator(VIRTUAL ASSISTANT)
Job Description: Provide BPO’s and MSR’s to banks so they may price an asset according to its present market value and allow price reductions accordingly.

Duties:

  • Gather all subject property information and surrounding comparable like-kind property information from the MLS, tax records and public records and enter into the bank’s BPO/MSR forms.
  • Make proper adjustments to property value to determine the current market value of the asset.
  • Document notes in REO Maestro, Tayza, Top Producer, Wise Agent, EBroker House etc.

Data Entry Specialist(VIRTUAL ASSISTANT)
Job Description: Be able to type 40-60 words a minute and Input all data for BPO’s/MSR’s and Listings in MLS .

Duties:

  • Receive data/information from Evaluations Coordinator
  • Input Listings in MLS
  • Input BPO/MSR in correct bank portal
  • Double check all entered data

Contractor Coordinator/Property Preservation Specialist:(VIRTUAL ASSISTANT)
Job Description: To provide successful bids/repairs/rehabilitation of a property on behalf of the bank and coordinate work completion according to bank’s standards.

Duties:

  • Fully evaluate damage to property and coordinate receiving bids from contractors, according to the bank’s requirements. Obtain approval from Asset Manager approval on all work orders and coordinate with contractor to ensure all work has been completed to the bank’s standards. Must also coordinate all emergency repairs, as needed, according to bank guidelines. Thorough documentation trail must be provided on each repair/rehab in REO Maestro, Tazza, Top Producer, Wise Agent, EBroker House etc.

Closing Coordinator(VIRTUAL ASSISTANT)
Job Description: To negotiate all offers on and follow thru closing.

Duties:

  • Receive all offers and check them for completeness and accuracy.
  • Maintain constant communication with Buyer Agent and Seller/ Asset Manager.
  • Present offer to Seller/Asset Manager in bank’s website or on bank’s form and negotiate with Buyer Agent and Asset Manager to obtain a verbal agreement.
  • Coordinate with closing agency and follow property thru closing.

Closing Assistant(VIRTUAL ASSISTANT)
Job Description: Assist the closing coordinator

Duties:

  • Call all parties to alert that home has closed
  • Mark SOLD in MLS
  • Update White Board
  • Order Sign removal
  • Order Key Box removal
  • Update Closing Coordinator that file is CLOSED
  • Update client database with Clients new address
  • Send out client Thank you gift

CFO(VIRTUAL ASSISTANT)

Job Description: The CFO will be required to know the state of the business finances at all times, and be able to answer random questions about specific parts of the company balance sheet, income statement, Profit and Loss and all other areas of the books. CFO will maintain accurate accounting off ALL company finances at ALL times. CFO will also be responsible for AR and AP, as well as keeping accurate statistical data on all Key Performance Indicators in ALL areas of the business. This is a position of great responsibility, and as with all positions, loyalty and confidentiality are paramount.

Duties:

  • Maintain Accurate P&L, Balance Sheet, etc…
  • Ensure Quick Books is ALWAYS reconciled with bank accounts, bills etc.
  • Submit all reimbursement requests to asset management companies, and ensure ALL funds are collected.
  • Keep accurate statistical data for all KPI’s (Key Performance Indicators) for ALL aspects of company including, but not limited to, sales, accounting, management etc.
  • Provide full report and analysis of P&L and KPI’s to leadership team monthly and as requested.
  • Report directly to the CEO.
  • Keep all information strictly confidential at all times.
  • Manage Bookkeeping staff and be responsible for their results.
  • Work together with Tax Accountant/Attorneys to prepare all tax related documents/filings.
  • Provide accounting services for CEO’s personal finances as well.

Bloggers(VIRTUAL ASSISTANT)
Job Description: publish blogger is an experienced specialist who can give pieces of advice or has an opinion which is adopted by the novices in the domain, so any blogger has the moral duty of correct and relevant information of the readers.

Duties:

  • Update Company Blog daily
  • Blog on outside sites daily
  • Back linking

SEO Specialist(s)(VIRTUAL ASSISTANT)
Job Description: Search engine optimization (SEO) In-depth knowledge of keyword research. This includes knowing how to identify the least inexpensive, yet most profitable keywords for client sites – As well as running pay per click (PPC) campaigns, and improving organic search results. Know the SEO Language, example: PPC Marketing, CTR, CPC, SEM, ROI, Keyword density.

Duties:

  • Creating and overseeing the creation of original SEO Content for company site
  • Taking ALL necessary steps to ensure company sites rank in top 5 for all pertinent searches

Website Developer(s)(VIRTUAL ASSISTANT)
Job Description: Create and Maintain Company Website

Duties:

  • Develop Company Websites
  • Maintain and enhance existing Web applications

Leasing Specialist(VIRTUAL ASSISTANT)
Job Description: Licensed Real Estate Agent that assists homeowners/relocations/investors in renting out their properties. (Yes, this can actually be done with a Virtual Assistant…ask me how)

Duties:

  • Know the local Market and what homes are renting for
  • Actively list home on the web, MLS and other advertising sites
  • Install Signs
  • Negotiate lease terms
  • Establish the rental schedule that will bring the highest yield consistent with good economics.
  • Merchandise the space and collect the rent.
  • Create and supervise maintenance schedules and repairs.
  • If applicable, insure independent contractor license status and insurance coverage.
  • Set up payroll system for all employees.
  • Develop a tenant/resident relations policy.
  • Supervise employees and develop employee policies, including an Injury Prevention Plan.
  • Maintain proper records and make regular reports to the owner.
  • Qualify and investigate a prospective tenant’s credit.
  • Prepare and execute leases.
  • Obtain Repair bids and secure estimates.
  • Hire, instruct, and maintain satisfactory personnel to staff the building(s).
  • Audit records and pay bills.
  • Advertise and publicize vacancies through selected media and broker lists.
  • Recommend alterations and modernization as the market dictates.
  • Inspect vacant space frequently.
  • Be knowledgeable about and comply with applicable Federal, State and local laws

Well, that’s it for now… I hope you enjoyed this information and found it helpful. Give me a shout when you’re ready to grow your team using Virtual Assistants. I’ll even give you your first 40 HOURS OF VA TIME FOR FREE, when you watch the quick video clip at www.VirtualAssistantStaffing.com/Enroll.

Share your feedback with me. I’m super anxious to hear your thoughts!

Michael Hellickson – CEO